Schedule Management


Much of this guide has been sourced from the NASA schedule management handbook.

Complete guide as word document


Table of Contents

Project Master Schedule

The Project Master Schedule (PMS) contains the logic network-based framework that provides the basis for time-phasing and coordinating of all the project effort. The PMS describes how you will achieve the project scope (from the product breakdown structure PBS), spend the budget, and handle certain project Risks. The PMS typically reflects both baseline and current schedule data. The time-phasing of tasks provided by the PMS is critical to successful implementation of Earned Value Management (EVM) and the development of a Baseline BCWS.

The PMS is developed using standard Schedule Development techniques and provides the program/project manager with a single integrated source of schedule data that accurately reflects how the planned work is to be implemented. This dataset will be maintained in an automated schedule management tool (typically MS project) and consist of tasks/milestones, task durations, inter-dependencies, project constraints, subcontract data, and an assigned data coding structure (this is important). Using the assigned coding structure, the scheduling tool is able to filter and summarize schedule data to provide reports at the summary, intermediate, and detail schedule levels. It is important to note that all levels of schedule reporting are provided from a single, integrated PMS dataset and not from separate schedule sources. Vertical traceability from detailed tasks to higher level program/project milestones should exist.


Schedules and Coordination

Where work is being done by third parties, the PM should coordinate with the responsible 3rd party to develop the schedule management and reporting requirements. These requirements may be contained in the contract Statement of Work (SOW). The objective is to obtain the schedule information from the 3rd party that allows you to manage the PMS and enable informed decision making.

The SOW must provide clear requirements for contractors in the areas of scope content, deliverable expectations, and data reporting requirements in order to avoid confusion during the project. To effectively integrate contractor schedule data into the project PMS it is imperative that a clear understanding exists with contractors about such details as; schedule content, level of detail, formats, reporting frequency, tools, thresholds, responsibilities, and controls.

Schedule Updates and Schedule Maintenance

The quality plan should contain the Schedule Maintenance and control processes that should be implemented. This plan will also describe the schedule management tools that will be utilized within specific projects. The quality plan should be reviewed, approved, and signed-off.

Schedule Assessment and Analysis

Schedule Analysis (Health Check) will help you determine the completeness and quality of your PMS.

Schedule Reporting

Schedule Reporting is the dissemination of meaningful information about the schedule’s overall status, progress to date, and forecast to complete Schedule reporting helps determine if the project’s objectives are being met.

25 January 2009 (11)